Administrative Support I
Company: Baxter & Woodman
Posted on: May 10, 2022
Position: Administrative Support I
Position Type: Full-Time with benefits
Position Hours: 7:30 AM to 5:00 PM Monday through Thursday with 45
minutes for lunch. Friday work hours are 7:30 AM through 12:30
POSTION SUMMARY: Baxter & Woodman, Inc., Consulting Engineers is
seeking administrative support. This position is responsible for
performing the day-to-day administrative duties of the Naperville
and/or Mokena, IL offices including, assisting with contracts,
engineering specifications, reports, and general office
- Preparation of industry project manuals and reports.
- Coordination of legal contracts/agreements.
- Distribution of plans and specifications and/or coordination
with distribution company. Draft and finalize correspondence and
other documents. Post bid results to company website.
- General office support for all engineering departments;
assembling industry project manuals; preparing agency submittals;
- Create and modify PowerPoint, Word, and Excel
- Coordinate supplies for projects, company meetings, or training
- Preparation and shipping for FedEx, UPS, and mail.
- Delivery of proposals and other client documentation when
- Front desk reception.
- Other tasks and duties as assigned.
- Minimum high school diploma is required, associate's degree or
higher is a plus.
- Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and
- Strong interpersonal and organizational skills; including
office procedures, filing systems, and ability to operate office
equipment (computers, copiers, printers). Ability to work as a team
to meet company goals.
- Ability to travel between Naperville and Mokena office as
needed (own transportation).
- Ability to lift up to 25 pounds without assistance (computer
monitors, paper supplies, etc.)
- Ability to work in a fast paced environment under
Baxter & Woodman is an equal opportunity- affirmative action -
Keywords: Baxter & Woodman, Naperville , Administrative Support I, Administration, Clerical , Naperville, Illinois
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