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Administrative Support I

Company: Baxter & Woodman
Location: Naperville
Posted on: May 10, 2022

Job Description:

Position: Administrative Support I
Position Type: Full-Time with benefits
Position Hours: 7:30 AM to 5:00 PM Monday through Thursday with 45 minutes for lunch. Friday work hours are 7:30 AM through 12:30 PM.
POSTION SUMMARY: Baxter & Woodman, Inc., Consulting Engineers is seeking administrative support. This position is responsible for performing the day-to-day administrative duties of the Naperville and/or Mokena, IL offices including, assisting with contracts, engineering specifications, reports, and general office support.

  • Preparation of industry project manuals and reports.
  • Coordination of legal contracts/agreements.
  • Distribution of plans and specifications and/or coordination with distribution company. Draft and finalize correspondence and other documents. Post bid results to company website.
  • General office support for all engineering departments; assembling industry project manuals; preparing agency submittals; general correspondence.
  • Create and modify PowerPoint, Word, and Excel documents.
  • Coordinate supplies for projects, company meetings, or training events.
  • Preparation and shipping for FedEx, UPS, and mail.
  • Delivery of proposals and other client documentation when necessary.
  • Front desk reception.
  • Other tasks and duties as assigned.


    • Minimum high school diploma is required, associate's degree or higher is a plus.
    • Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
    • Strong interpersonal and organizational skills; including office procedures, filing systems, and ability to operate office equipment (computers, copiers, printers). Ability to work as a team to meet company goals.
    • Ability to travel between Naperville and Mokena office as needed (own transportation).
    • Ability to lift up to 25 pounds without assistance (computer monitors, paper supplies, etc.)
    • Ability to work in a fast paced environment under deadlines.

      Baxter & Woodman is an equal opportunity- affirmative action - M/F/Vet/Disability employer

Keywords: Baxter & Woodman, Naperville , Administrative Support I, Administration, Clerical , Naperville, Illinois

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