Home Manager - Adults Residential Services - ARS MGMT
Company: LITTLE CITY FOUNDATION
Posted on: September 22, 2022
Main Campus - Palatine, IL
Bachelor's Degree + 2 yrs exp.
Nonprofit - Social Services
IMPORTANT: During the coronavirus COVID-19 pandemic we will remain
open and continue hiring since we are an essential service provider
as a Human Service Organization.
HOW TO APPLY:
Option 1: Complete this Online Application
Option 2: Quick Review > Email: firstname.lastname@example.org
- Subject Line: Open Position: ARS Home Manager
- Attach: Resume / Cover Letter
NOTE: If job link does not work please visit our website for this &
other positions > > > www.littlecity.org/careers/
As a key member of the Adult Residential Services management team,
the Home Manager is responsible for monitoring all aspects of the
home environment(s) assigned, including, but not limited to:
staffing, programming, Unusual Incidents, home budget, supplies
(programmatic and environmental), and maintaining a home
environment conducive to resident's growth and development. S/he
provides direct supervision to staff members to ensure that safety
is observed, program implementation occurs as scheduled, and that
issues related to maintenance of the physical environment(s) are
communicated and followed up with to maintain optimal health and
safety for residents and staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The list of essential duties and responsibilities, as outlined
herein, is intended to be representative of the task to be
performed. The omission of an essential function does not preclude
management from assigning duties not listed herein is such duties
are a logical assignment to the position.
Managerial & Administrative
The Adult Residential Services Home Manager provides administrative
oversight of all staff issues including, but not limited to:
hiring, supervising, mentoring, disciplining and discharging
1. Maintains a working knowledge of the collective bargaining
agreement and operates within it.
2. Maintains a working knowledge of progressive discipline
procedures and issues disciplinary action in accordance with agency
policies and procedures.
3. Orients and trains new hires in the delivery of services per
agency policy and completes the OJT Training Checklist for each new
4. Completes all performance appraisals for staff assigned in a
5. Ensures that staff remain in compliance with minimum job
qualifications, including training and driving requirements.
6. Monitors and reviews the work of the direct care staff (DSPs),
providing training and guidance as needed.
7. Manages the payroll for all assigned employees assuring that
hours are accurately recorded, staff time is allocated
appropriately, and overtime is monitored in accordance with agency
8. Provides regular supervision, on the job training/coaching, and
feedback to staff during and off shift as needed.
9. Holds home team meetings once per month, at minimum, to discuss
issues pertaining to the home and residents.
10. Monitors staff completion of all shift documentation.
11. Coordinates staff related needs/issues with Human Resources,
including but not limited to: staff reassignment, transfer, leave
of absence, and/or termination, and progressive discipline.
12. Maintains positive and professional relationship(s) with DSPs
working in his/her home and develops a "team" approach.
Program Quality Assurance
The Adult Residential Services Home Manager keeps abreast of agency
mission, program guidelines, best practices for individuals with
ID/DD, applicable laws, rules/regulations, and policies and
procedures promulgated through code agencies responsible for
surveillance and regulatory oversight of Little City Foundation's
residential services. The Home Manager ensures the delivery and/or
coordination of all residential services are in compliance and
accordance with these standards including: SSA, DPH, DHS Rules 115
and 116, HCBS, CARF, HUD, BALC, & any other entity to which the
adult residential programs maintain accountability.
1. Ensures that the home(s) assigned maintain optimum health and
safety for residents and staff members in accordance with DHS Rule
115, licensing, and program guidelines by routinely monitoring
environmental and vehicle conditions, and issuing corrective action
a. Completes environmental checks at least quarterly.
b. Completes and monitors all corrective action plans from routine
c. Monitors environmental needs, such as conditions of the home
furniture, leisure materials, cleaning supplies, bedding,
appliances and reports needs to appropriate personnel. If problems
occur, these are reported to the Assistant Director and/or Program
Administrator of Adult Residential Services immediately.
d. Monitors the safety of outside materials and leisure areas.
e. Maintains accountability for environmental tasks, such as
cleanliness of hygiene bins, completion of laundry & clothing
inventories, general cleanliness, and completion of required
environmental safety documentation (e.g., water temperature logs,
resident and visitor sign-in logs, safety drills).
f. Ensures that any and all issues with the home's assigned
vehicles are reported to the appropriate department and routinely
monitors staff completion of mileage logs.
2. The Home Manager is On-Call 24/7 for home(s) assigned for any
major emergencies/crises and is expected to work on-site in home(s)
and/or in the community with residents and staff unless attending
administrative related meetings/activities as assigned or on
approved time off. The Home Manager works collaboratively with
peers, scheduling, and administration to ensure coverage is
coordinated across their respective home(s).
a. Participates in rotating MIC/MOC weekend coverage.
b. Assists with scheduling and filling shifts and monitoring
c. Responds to medical and/or behavioral crisis situations
immediately and provides support to staff as needed. Completes and
provides written follow-up of Unusual Incident Reports as
d. Responsible for being available to the home for front line
support and back-up in accordance with the on-call schedule.
e. Ensures that ratios support schedules provided for optimal
engagement for the residents as well as the DSPs.
f. Maintains accountability for staff and residents' whereabouts on
and off grounds.
3. Ensures that the home(s) assigned maintain optimal health and
safety for residents in accordance with DHS Rule 116 and program
guidelines by routinely monitoring Medication Administration
Records (MAR), monthly medication checks, and ensuring appropriate
documentation and reporting of medication administration
4. Ensures that the services provided by the agency function in a
professional and ethical manner.
Assists with the development and implementation of quality
assurance measures to ensure best practices, and that services
operate in compliance with licensing regulations and applicable
a. Works cooperatively with all LifePath staff to ensure that
programs/services offered enhance the quality of life of
individuals receiving services.
b. Advocates for, promotes, and protects the rights of all
c. Collaborates closely with the home(s) multidisciplinary team
(case manager, nursing, clinical therapist, behavior therapist,
parent/guardian(s), ISSA, etc.), to familiarize himself/herself
with treatment goals for each resident in the home and to ensure
that residents' treatment goals are met.
d. Participates in meetings relevant to resident's progress in
treatment, as needed.
e. Assists the Case Manager in reviewing and revising, when
necessary, the Person Centered Plan through the development of new
implementation strategies to reflect the individuals' current
f. Completes at least monthly reports, monitors staff completion of
documentation related to the provision of services including but
not limited to: unusual incident reports, body checks, progress
notes, sleep, menses, and bowel elimination, tracking, goal
tracking on implementation strategies, behavior tracking, injury
reports, and seizure forms.
g. Prepares and maintains a routine active engagement programming
schedule and ensures that staff members are following and
implementing the schedule through direct observation and random
checks. Ensures that all unplanned, off campus activities are
approved by the Home Manager.
h. Maintains optimal and professional relationships with the
resident and their family members. Maintains contact with
parent/guardian when issues with their loved one arises.
The Adult Residential Services Home Manager maintains financial
responsibility for their home(s) and residents as needed in
accordance with agency policies and procedures. Collaborates with
administration, administrative assistant, and financial departments
to ensure home and resident resources are managed responsibly.
1. Maintains accountability for monthly budget by tracking revenue
and expenses. Participates in monthly financial review of his/her
2. Ensures that residents' SSI funds are spent responsibly with the
assistance of the case manager and clinical therapist.
3. Ensures that requests for funds from accounting are submitted in
a timely manner for any resident or home needs.
4. Ensures that funds allocated for groceries are used
resourcefully and in a timely manner.
Leadership & Values
The Adult Residential Services Home Manager consistently displays
professional and collaborative behavior in accordance with Little
City vision, mission, and values, and agency policies and
procedures. The ideal candidate demonstrates leadership skills,
initiates tasks and projects, takes ownership for their own
professional and personal development, seeks opportunities for self
and professional development, and communicates effectively with all
Little City residents and staff in a respectful manner.
1. Successfully completes Little City Foundation required training,
re-training, and any additional training as required by Little City
Foundation policies and practices, or as assigned by his or her
immediate supervisor. Actively participates in any professional
development opportunities, as appropriate.
2. Maintains annual American Heart Association certification in
First Aid and CPR.
3. Attends and actively participates in department meetings and
other meetings as required by supervisors.
4. Completes all other professional duties as assigned by
A Bachelor's degree in a Human Services or related field is
preferred, and/or a minimum of two (2) years of management
experience in the provision of services for person(s) with
developmental disabilities. Autism Behavior or Geriatric Experience
a bonus. Must be able to demonstrate the ability to manage multiple
priorities. Effective communication skills, both written and oral.
Proficient in the use of computers, software applications, and
working knowledge of Microsoft Office. DSP Certified. Valid
Illinois driver's license with good driving record.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
While performing the duties of this job, the employee is subject to
sitting, walking, and standing for prolonged periods; frequently
pushes, pulls, grasps, feels, and occasionally stoops, kneels,
crouches, or crawls. The employee frequently is required to use
manual and finger dexterity and eye-hand coordination when working
with persons served and handling office, medical, or household
equipment. The employee is subject to assist and lift up to 50
pounds with varying amounts of assistance on a reoccurring basis.
The employee is required to have corrected vision and hearing
within normal range and the ability to operate a motor vehicle.
Must have the ability to perform CPR and CPI. Occupational exposure
to blood, body fluids, infectious substances, including
communicable diseases when performing personal care (Category III).
Occasional exposure to cleaning agents and disinfectants.
Residential work environment with a noise level of normal to loud.
The physical demands described here are representative of those
that must be met by an employee to perform successfully the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
Disclaimer: The intent of this job description is to provide a
representative level of the types of
duties and responsibilities that will be required of positions
given this title and shall not be construed as a declaration of the
total of the specific duties and responsibilities of any particular
position. Employees may be directed to perform job-related tasks
other than those specifically presented in this description.
Keywords: LITTLE CITY FOUNDATION, Naperville , Home Manager - Adults Residential Services - ARS MGMT, Executive , Palatine, Illinois
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