Accounts Payable Specialist

Company: American Water Works Company
Location: Naperville
Posted on: April 6, 2021

Job Description:

/Diversity of backgrounds, ideas, thoughts, and experiences is vital to our culture and the way we do business. Creating an environment where differences are embraced and where every person feels engaged and included makes us safer, stronger, and more successful./With a history dating back to 1886, American Water is the largest and most geographically diverse U.S. publicly traded water and wastewater utility company. The company employs more than 7,000 dedicated professionals who provide regulated and market-based drinking water, wastewater and other related services to 15 million people in 46 states. American Water provides safe, clean, affordable and reliable water services to our customers to help make sure we keep their lives flowing. For more information, visit amwater.com and follow American Water on Twitter, Facebook and LinkedIn.Primary RoleThe Specialist will be responsible for supporting/coordinating Accounts Payable functions to ensure timely and accurate invoice and credit memo processing for vendors and customers utilizing both a 2-way and 3-way match system. This position will assure all accounts payable functions are performed in compliance with defined processes and controls, and accounted for consistent with generally accepted accounting principles. Additionally, this position monitors bank payment exceptions and invoice discrepancies and works closely with the company's accounting, claims, procurement, customer support and IT departments, and report to the Manager of Accounting.Key Accountabilities*Functional Expertise:** Entering invoices and credit memos, utilizing 2-way/3-way match system.* Audit claims system interface batches, work with Claims department to resolve any issues / differences.* Distribute invoices to appropriate parties for PO creation / approvals and coding. Work with other departments to resolve discrepancies on invoice hold report, including price, purchase order and quantity issues.* Transfer subledger data to General Ledger and perform Month-end subledger close process and reconciliations.* Manage AP's general mailbox & bank exception reporting in a timely manner. Reconcile vendor statements.* Maintain multiple reports/analysis to compile critical data to support the GAAP compliant financial statements. Create / maintain department SOPs and process flows.* Work with auditors internal / external regarding AP processes / data requests.* Facilitate reporting of Supplier Diversity information, fixed asset additions and intercompany charges to associated departments* Business Acumen:** Understand the accuracy of information that is available and utilize the most accurate/relevant data available to resolve problems; answer questions.* Responsibilities in analyzing data to determine further areas of focus; decisions about reasonableness and accuracy are involved in this analysis.* Planning and organizing work load to effectively meet deadlines.* Engagement:** Collaborates and builds effective relationships with stakeholders to form successful partnerships across the enterprise.* Displays excellent customer service to meet the needs and expectations of both internal and external customers.* Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.Key Accountabilities - Continued*Driving Results:** Thorough understanding of assigned goals and objectives.* Adherence to timelines and deliverables, monitoring self-performance to ensure achievement of results.* Analyzes information, problems, and issues to recommend effective solutions* Follows organizational policies and procedures.* Self-starter with strong work ethic, passion for learning, and a desire to accomplish tasks with excellence.Knowledge/Skills* Must be experienced enough to work independently (with minimum supervision) multi-task and have a collaborative work style with strong desire to work in dynamic, fast paced environment that requires flexibility and ability to manage multiple priorities.* Must be able to handle a high-work load volume (approx. 90+ invoices per day)* Basic accounting and analytical skills.* Exhibit a positive attitude and behavior with regards to assigned tasks, co-workers and team members* Adapts to changes in work environment dealing with frequent changes, delays or unexpected events in a manner that sets an example for others.* Superior customer service orientation.* Proactive enough to use prior work experience and/or internal/external departmental contacts to assist with data analysis, trouble shooting, and recommendation of solutions.* Must have confidence to interact and communicate effectively with all levels of the organization.* Well organized with strong attention to detail; effective written and verbal communicationExperience/Education*Required:** 3+ years related/relevant professional work experience* Strong working knowledge of Microsoft Office* Experience in accounts payable including, purchase order matching, payment process and auditing accounts payable data* High School diploma* Preferred: ** Working knowledge of Oracle E-Business, specifically relating to Accounts Payable* Associates degreeTravel Requirements* 0-5% travel. The incumbent may be required to travel. Trips may require air travel and/or overnight stay away from home for one or more nights.CompetenciesChampions safetyCustomer obsessedCultivates innovationNimble learningDrives ResultsCollaborates* Join American Water...We Keep Life Flowing** American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants* *based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.*

Keywords: American Water Works Company, Naperville , Accounts Payable Specialist, Other , Naperville, Illinois