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Senior Paralegal - Open to Remote

Company: UL
Location: Palatine
Posted on: September 11, 2021

Job Description:

Legal.Cyber.Tech.Software.IMS – Woman with Computer - Build It

Thousands of us around the world wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely

The UL law department seeks, a highly organized, detail-oriented paralegal, with excellent communication and interpersonal skills. The paralegal will frequently interact with internal and external counsel, executive management, tax, treasury, vendors, government employees, business unit leaders, staff and colleagues in approximately 40 countries. Under the supervision of an attorney and paralegal manager, the paralegal will support internal and external counsel, with a broad range of foreign and domestic corporate governance matters, entity formations, divestitures, withdrawals, consolidations and liquidations, maintenance of hard copy and electronic corporate minute books, commercial transactions, contracts, inter-company agreements, non-disclosure agreements, mergers and acquisition, immigration/visa applications, and special projects as needed.


  • Create and maintain minute books for foreign and domestic entities. Actively monitor and update hCue, UL’s electronic entity management software to ensure real time information.
  • Draft minutes, consents, resolutions, powers of attorney, certificates, corporate agreements, non-disclosure agreements, internal memos to executives, executive summaries, letters to international government agencies and officials, and other correspondence.
  • Prepare spreadsheets, organizational charts, timelines, project management tracking templates, and proposals. File, copy, and scan documents. Prepare packages for overnight delivery.
  • Monitor domestic and international filing and compliance requirements. Meet filing deadlines
  • Prepare, review, verify and coordinate signatures for directors and officers in multiple countries. Notarize, obtain apostilles and submit documents for legalization.
  • Assist business units and other operating areas of the organizations with due diligence, transactions, audits, integration and implementation of policies and procedures.
  • Review legal invoices for itemized charges and accuracy.
  • Follow-up on delegated assignments; knowing when to act and when to refer matters to the supervising attorney and or paralegal manager.
  • Continue professional development by participating in seminars, attending company sponsored courses, reading professional publications, maintaining personal networks, and participating in professional organizations.
  • Enhance the reputation of the paralegal position, department and organization by accepting responsibility, taking ownership of assignments, exploring opportunities to add value and demonstrating integrity, respect and professionalism.

  • Bachelor’s degree
  • 5+ years of corporate paralegal experience at a mid-size/large law firm or an internal Corporate Legal Department or in-house, including domestic and international corporate maintenance and governance, mergers & acquisitions, and hCue entity management software.
  • Strong verbal and written communication skills in addition to providing high levels of analysis and problem solving. 
  • Ability to organize and self-motivate to achieve results and track performance so that problems are detected early or prevented entirely. 
  • Must be pro-active in identifying, addressing, and communication issues and managing deadlines with attorneys. 
  • Must be able to work independently and within a team environment.
  • Computer skills: Microsoft Office Suite 2016, Adobe, hCue entity management software and other related software as appropriate.



  • Mission: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 125 years and is deeply engrained in everything we do.
  • People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
  • Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
  • Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
  • Total Rewards: All employees at UL are eligible for bonus compensation. UL offers a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. We provide Healthcare Reimbursement Accounts and Health Savings Accounts that UL contributes to twice per year! Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

Working at UL is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns. This is our every day. This is our normal.

Keywords: UL, Naperville , Senior Paralegal - Open to Remote, Other , Palatine, Illinois

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