Executive Assistant - Office of the Chief Transformation Officer

Company: UL
Location: Palatine
Posted on: October 6, 2021

Job Description:

Thousands of us around the world wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

Under minimal supervision, performs advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices and strong use of technology to create efficiencies. Prepares and initiates routine and non-routine, somewhat complex correspondence and documents, presentations, reports, etc. Ability to schedule and facilitate extensive meeting schedule using Microsoft  Outlook and Teams technology, arrange world-wide travel, file expense reports and screen telephone calls. Assists in budget preparation and control activities of records, statistics, and reports regarding operations, personnel changes, etc. Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts and regular exposure to high-level confidential data. Completes special studies and projects as assigned. Typically reports to and provides services for one or more high-level executives.

JOB RESPONSIBILITIES: 

• Act as partner for Executive(s) and leadership, supporting execution of strategy by familiarizing with people, objectives, and priorities of the team

• Provides a variety of complex administrative and staff support services. (vendor management, office operations and training administration)

• Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, meeting preparation and minutes, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.

• Works with individuals outside the organization that are important in the business life of the executive (board directors, vendor executives, executive business network)

• Assists with high-level confidential projects, which may include creating supporting documentation such as graphs and charts

• Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc.

• Schedules, coordinates, and maintains calendar and travel itineraries. Makes (virtual) and in-person meeting and travel arrangements

• Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned

• Assists in the budgetary process for the organizational unit. (payments and expenses)

• Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices

• Performs other duties as directed.

• Higher Secondary Education
• 5 or more years of related administrative assistant experience or paraprofessional experience
• Demonstrated ability to handle multiple tasks within the assigned area
• Demonstrated ability to make sound decisions based on information presented or researched.
• Detailed knowledge of the organizational area assigned.
• UL has COVID-19 protocols and policies in place. Business related travel on behalf of UL requires proof of COVID-19 vaccination.

• Mission: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 125 years and is deeply engrained in everything we do.
• People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
• Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
• Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
• Total Rewards: All employees at UL are eligible for bonus compensation. UL offers a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. We provide Healthcare Reimbursement Accounts and Health Savings Accounts that UL contributes to twice per year! Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

Keywords: UL, Naperville , Executive Assistant - Office of the Chief Transformation Officer, Other , Palatine, Illinois