Posted on: October 10, 2021
Thousands of us around the world wake up every day with a common
purpose: to make the world a safer, more secure and sustainable
place. Science is in our DNA; we are endlessly curious and
passionate about seeking and speaking the truth. We take delight in
knowing that our work makes a meaningful contribution to society,
and we are proud that our culture is centered on integrity,
collaboration, inclusion and excellence. Underwriters Laboratories
stands at the forefront of technological advancement, and we are
continually challenged to find new ways to foster innovation and
positive change. Satisfying? Yes. Exciting?
Underwriters Laboratories has COVID-19 protocols and policies in
place. Business related travel on behalf of Underwriters
Laboratories requires proof of COVID-19
Laboratories is seeking to hire an Executive Assistant to support
two C-Suite executives. This role will work under minimal
supervision to perform advanced, diversified, and confidential
administrative duties that requiring broad and comprehensive
experience, demonstrated skill and knowledge of organizational
policies and practices. The Executive Assistant will prepare
varied and complex letters, memoranda correspondence, and reports.
This individual will collaborate with internal and external
stakeholders to organize schedules, plan meetings, and build travel
itineraries. Other responsibilities include preparation and
management of budgets, records, statistics, and other documents in
support of operations, personnel changes, etc. This position
will require a high level of tact and integrity due to the
frequency of senior-level internal and external communications and
regular exposure to high-level confidential data.
and ensures front line representation of Underwriters Laboratories
mission and professionalism. Exists and operates under absolute
discretion and confidentiality.
- Assists with
high-level confidential projects, which may include creating
supporting documentations and presentations.
- Assists in the
preparation and control of a variety of office records, statistics
and reports regarding operations, personnel, and other functional
coordinates, and maintains calendar and travel itineraries. Makes,
monitors, and adjusts meeting and travel arrangements.
- Serves as
administrative liaison within or outside the company regarding
administrative issues related to the organization.
- Relieves the
organizational unit of administrative work and project details
where appropriate, including preparing varied to complex reports,
typing documents, filing, answering questions regarding the
organizational unit procedures and processes, screening phone calls
- Assists in the
budgetary process for the executive as needed including expense
process and documentation management.
understands and follows the Underwriters Laboratories Code of
Conduct, and follows all physical and digital security
- Performs other
duties as directed.
Secondary Education plus generally five or more years of related
administrative assistant experience.
work experience with legal contracts and/or agreements is
- Experienced in
judicious decision making and operates under absolute discretion
- Strong ability
to judge the magnitude of and take or recommend the appropriate
action that require executive level attention.
- Superior time
management skills for self and others.
- Shares an
enthusiasm for ongoing learning and taking on new work
- Ability to
concurrently manage multiple projects, timelines, and conflicting
- Provides a
wide variety of complex administrative and staff support at the
executive level and others as needs necessitate.
document and IP management and control skills
- A self-starter
who solves problems and works independently.
- Must have
strong computer and software experience, including expertise in
Microsoft Office Suite products
experience with the preparation of publications, reports, and
technical presentations, including typing and editing
- Strong ability
in establishing effective working relationships with others within
and outside of the organization across all levels of
- Well versed
with collecting notes and observations during meetings and the
ability to summarize those notes as needed via verbal or written
- Must be
extremely detailed oriented, organized, and time
- Mission: For
Laboratories, corporate and social responsibility isn’t new.
Making the world a safer, more secure and sustainable place has
been our business model for the last 127 years and is deeply
engrained in everything we do.
- People: Ask any
Laboratories employee what they love most about working
here, and you’ll almost always hear, “the people.” Going beyond
what is possible is the standard at Underwriters
Laboratories. We’re able to deliver the best because we
employ the best.
work: Every day is different for us here as we eagerly
anticipate the next innovation that our customers’ create. We’re
inspired to take on the challenge that will transform how people
live, work and play. And as a global company, in many roles, you
will get international experience working with colleagues around
- Grow & achieve:
We learn, work and grow together with targeted development, reward
and recognition programs as well as our very own UL University that
offers extensive training programs for employees at all stages,
including a technical training track for applicable
- Total Rewards:
All employees at Underwriters
Laboratories are eligible for bonus compensation.
Laboratories offers a generous 401k matching structure of up
to 5% of eligible pay. Additionally, we invest an additional 4%
into your retirement saving fund after your first year of
continuous employment. We provide Healthcare Reimbursement Accounts
and Health Savings Accounts that Underwriters
Laboratories contributes to twice per year! Depending on
your role, you can work with your manager on flexible working
arrangements. We also provide employees with paid time off
including vacation, holiday, sick and volunteer time
Underwriters Laboratories is an exciting journey that twists and
turns daily. We thrive in the twists and revel in the turns. This
is our every day. This is our normal.
learn more about us and the work we do, visit UL.org
Keywords: UL, Naperville , Executive Assistant, Other , Palatine, Illinois
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