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Records Clerk

Company: City of Naperville, Illinois
Location: Naperville
Posted on: November 19, 2021

Job Description:

The City of Napervilles Transportation, Engineering and Development (TED) Business Group seeks a motivated and organized professional to perform a variety of clerical tasks related to maintaining department records. The Records Clerk reports to the Deputy Director and works closely with the Technology Team while providing support to other teams within the department.Wage is between $18.58/hr $23.46/hr, dependent upon related experience.DutiesThe TED Records Clerk performs the following duties:

  • Receives, reviews and scans engineering plans and record drawings, indexes keywords for future retrieval, and maintains databases of records. This includes working with both electronic and paper documents.
  • Coordinates the scanning, workflow, and indexing of documents in our document management softwares TEST and PRODUCTION environments to ensure continuity of records processes.
  • Trains database users on document retrieval.
  • Assists in troubleshooting system problems.
  • Responds to user requests for document searches, including Freedom of Information Act (FOIA) requests.
  • Creates and maintains user documentation and record keeping process manuals.
  • Participates in city OnBase User Group meetings, and, working with the Technology Project Manager, will act as the departments liaison to IT to implement processes and add document types to OnBase.QualificationsAt a minimum, applicants must possess:
    • High school diploma or equivalent;
    • Experience in records management;
    • Intermediate skills in Microsoft Office applications; and
    • Valid State of Illinois Drivers License.Preferred candidates will possess:
      • An Associates Degree;
      • Municipal work experience, preferably in building permits and development;
      • Experience working in OnBase and Bluebeam Revu;
      • Strong written and verbal communication skills;
      • Working knowledge of how to read engineering drawings; and
      • Ability to work independently, manage time effectively and maintain confidentiality.Additional InformationThe City of Naperville, Illinois is a dynamic community of 148,000 residents, conveniently located 28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area. Its also a great place to work! Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a dynamic & collaborative working environment, a forward-looking leadership team, and a competitive benefits package.THE CITY OF NAPERVILLE IS AN E. O. E.The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.The City of Naperville offers a comprehensive benefits package that includes, but is not limited to:
        • Medical, Dental, Vision, and Life Insurance
        • IMRF (Illinois Municipal Retirement Fund) or Fire/Police Pension Programs
        • Deferred Compensation Investment Plans
        • Flexible Spending Accounts
        • Employee Assistance Program
        • Additional Voluntary Benefits
        • Paid Time Off and Holidays
        • Service and Recognition Awards

Keywords: City of Naperville, Illinois, Naperville , Records Clerk, Other , Naperville, Illinois

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