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Compliance Administrator

Company: European Imports
Location: Palatine
Posted on: July 29, 2022

Job Description:

US1319 European Imports, Inc.

Zip Code:

Minimum Level of Education:
Bachelor's Degree

Minimum Years of Experience:
2 Years

Employment Type:
Full Time

Travel Percentage:


Procure, organize, translate, and maintain all necessary documentation for compliance with the new FDA Foreign Supplier Verification Program regulations working in close coordination with merchandising department personnel and quality assurance department personnel.


  • Solicit and/or facilitate the solicitation of foreign supplier's specific food safety documents as required by the FDA FSVP (Foreign Supplier Verification Program) regulations and Sysco policy. Such documents, at minimum, include foreign supplier/manufacturer HACCP Plans; GFSI Audit Certificates; GFSI Audits: and Regulatory audits.
  • Organize and Maintain up to date European Import FSVP (Foreign Supplier Verification Program) and supplier files assuring the up to date validity of supplier food safety audit and HACCP certificates (most certificates are only valid for one year).
  • Maintain European Import's Registrar Corp FDA Compliance Monitor Logs to show compliance with the monitoring requirements of the FSVP (Foreign Supplier Verification Program) regulations.
  • Organize and Maintain complete electronic databases for all foreign suppliers including individual manufacturers including written communications, contact lists, and manufacturing facility FDA registration numbers.
  • Prepare and organize all foreign supplier documents for review and approval or non-approval by the European Imports FSVP (Foreign Supplier Verification Program) qualified individual (the EI Quality Assurance Manager).
  • Monitor manufacturers' status on the Global Food Safety Initiative (GFSI) approval lists.
  • Keep a written record of monitoring activity.
  • Using the FDA Compliance Monitor Logs monitor foreign suppliers for FDA inspection classifications; FDA Warning Letters; and FDA initiated Import Alerts.
  • Keep a written record of monitoring activity.
  • Maintain product list associated with each individual foreign manufacturer
  • Use automated translators (when available for language and document type) to translate critical foreign supplier documents into English.
  • Proofread translated documents for accuracy.
  • Calculate U.S. Customs and Border Protection Entry Summary Forms.
  • Assist Quality Assurance Manager with product withdrawals and recalls including contacting of individual customers; maintenance of FDA required contact logs; and coordination of product return and hold logs with the inventory control department.
  • Work in coordination with the logistics coordinator in filing and tracking transportation claims.
  • Cross Train with European Imports Custom Broker for coverage as needed.
  • Assist in gathering and tracking necessary information for European Imports brands product label update project in coordination with European Imports merchandising department personnel.
  • Solicit and maintain through the use of E-Bix, supplier hold harmless agreements and updated certificates of insurance documents.
  • Perform other duties and special projects as assigned.


    • Bachelor of Science Degree in a Technical Field preferably Public Health; Health Science; Biology; Microbiology; or Food Science allowing for analytical thinking relative to the interpretation of technical documentation.

      • 1-year food industry experience preferred.
      • 1 - 2 years' experience utilizing general technical expertise required.
      • Intermediate knowledge of Microsoft Word and Microsoft Excel is required.

        Work Environment
        • General working conditions - exposed to adverse conditions 5% or less of time.

          For information on Sysco's Benefits, please visit


          COVID-19 Precaution(s):
          • Personal protective equipment and masks provided
          • Temperature screenings
          • Social distancing guidelines in place
          • Sanitizing, disinfecting, and cleaning procedures in place


            Sysco is the global leader in foodservice distribution. With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations.

            We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We're looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.


            Applicants must be currently authorized to work in the United States.

            We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

            This opportunity is available through Sysco Corporation, its subsidiaries and affiliates. Associated topics: attorney corporate, business, compliance, compliance office, corporate, corporate attorney, courtroom, legal department, llp, market

Keywords: European Imports, Naperville , Compliance Administrator, Other , Palatine, Illinois

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