Executive Assistant - Operations

Company: Burger King - TOMS King
Location: Palatine
Posted on: July 31, 2022

Job Description:

Job Description As the Executive Assistant to the Chief Operation Officer, you are expected to be a highly resourceful individual with exceptional communication skills and organizational ability. A large restaurant group is seeking an individual to provide professional support across a wide variety of tasks and initiatives. On a day-to-day basis, this candidate will be able to quickly synthesize information and present it with confidence to the COO; in the long-term, this candidate will be managing multiple simultaneous projects toward big-picture goals in effort to assist in streamlining the business communication and processes. Responsibilities will include directing communication and information flow to/from the COO, coordinating a complex schedule, conducting thorough research on a diverse array of topics and synthesizing findings into recommendations. Efficient management of a small team of peers to support COO---s needs, and comprehensive administrative support to assure the smooth running of a busy calendar. An active approach to problem solving, strong project management, communication, and research skills, and technology savviness/computer literacy are all a must; previous C-level support experience is a plus. This is a position that offers the opportunity to work autonomous and as an integral part of a talented and collaborative group. Primary Duties/Responsibilities: Providing management and support for travel and travel related planning. Ensuring efficient travel and use of time while managing costs responsibly. Managing the calendar and resource requirements to optimum productivity for the COO. Managing the flow of communications - email, voice mail, correspondence --- to and from the COO and other key Operations executives. Planning meetings, conference calls, Zoom or Teams calls to coordinate multiple schedules. Provide daily and weekly summary of communications, assignments and follow-up requirements Preparation of meeting presentation materials, both analytical reports and PowerPoint presentations. Maintaining correspondence history and documentation for the COO. Expense report management and preparation. Project Related & Advanced Duties: Working with the COO and other Operation Team leaders to document and track project related initiatives. Using business analytic data, prepare spreadsheets and analysis of use by the COO in making key decisions. Develop and provide reporting including Customer Satisfaction Data, Key Operations Metrics and Financial data. Build and maintain spreadsheets that track and document historical performance of key business indicators. Manage reoccurring purchasing requirements for Operations and Operations related departments. Required Skills/Abilities: Superior verbal and written communication skills. Proficient with all Microsoft Office Suite applications. Strong Power Point skills. Excellent interpersonal skills. Strong presentation skills. Ability to handle confidential information with the highest integrity. Education and Experience: Bachelor---s degree or equivalent Prior C-level support experience Restaurant or retail experience a plus

Keywords: Burger King - TOMS King, Naperville , Executive Assistant - Operations, Other , Palatine, Illinois