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Export Coordinator

Company: Hankyu Hanshin Express usa, Inc.
Location: Addison
Posted on: May 22, 2023

Job Description:

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General Position Summary

This position is responsible for preparing all necessary export documentation required by the customs and airline companies as well as coordinating shipment.

Essential Job Functions

EXPORT COORDINATION

---Responses and answers various questions from customers, including regulations, required information, invoices, quotas and etc.

---Contacts the trucking companies to arrange pick-up cargos from customer's warehouse or other locations to the company warehouse.

---Responsible to coordinate trucking schedule and makes any adjustment as needed.

---Contacts airline companies to make booking for the cargo space.

---Obtains rates for ocean& air freight and trucking and rail.

---Negotiates with shipping lines and truckers to get a better rate.

---Prepares necessary export documentation such as bill of landing, packaging list, invoice and other required documents by the Customs, Airline companies and TSA.

---Makes sure that all paperwork is completed in compliance with customs regulations.

---Closes pouch and arranges transfer to airline.

---Tracks the shipments.

---E-mails necessary shipping information to the customers, Japan and other parties after completing export documentation.

---Keeps the customers/ overseas office informed with the status of their shipments.

---Maintains and manages customer's information in accordance to TSA regulation

---Issues invoices and mails to the customers and overseas agents.

---Communicates with department manager and other staff to maintain effective work-flow.

---Communicates with sales department and customer service department staff to answer customer's requests and inquiries.

OTHER & MISCELLANEOUS

---Seeks constant improvement, more efficient and less expensive ways and means in work processes.

---Performs special projects and other miscellaneous duties as assigned by supervisor / manager.

---Maintains high ethical standards in the work place.

---Reports all irregular issues and problems to management for solution.

---Maintains good communication with other managers, staff & outside contacts.

---Complies with all company policies and procedures.

---Responsible for maintaining a clean and safe working area.

Keywords: Hankyu Hanshin Express usa, Inc., Naperville , Export Coordinator, Other , Addison, Illinois

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